Archives Policy Statement Revision 6.0 2019
General Synod Archives Manuals and Guidelines for Parishes:
The purpose of the Archives of the Diocese of Nova Scotia and Prince Edward Island is to collect, arrange, describe and preserve the permanent records and related papers of the Diocese, at the termination of their active life, and make them available as required. This includes all records that were created within the Diocese of Nova Scotia and Prince Edward Island by any person while performing official or quasi-official duties. Where a schedule for deposit or disposal has been established, this should be adhered to, any queries being directed to the Records Manager and/or the Diocesan Archivist.
NOTE: Because of limited space the Archives reserves the right to decline material that does not fit its mandate.
Diocesan Archivist :
Lorraine Slopek email@example.com 902-406-8982 (direct)
Diocesan Archives 1340 Cathedral Lane, Halifax, NS B3H 2Z1
The Diocesan Archivist is in the Archives:
- Mondays - 1:00 to 5:00 pm ;
- Wednesdays and Thursdays – 9:00 am to 5:00 pm
We have a small workspace that is shared between conservation, technical services, and research, so please call or write ahead of time to make an appointment to do research or to consult with the Archivist.
The Archivist will answer requests from the public, from the groups and associations of the Diocese, and from the Synod office, clergy, parish staff and parishioners needing information in the Diocesan Archives’ holdings.
If you have questions concerning the preservation and management of your records, or the policies and procedures of the Archives, please see the pamphlets and documents posted on this page, designed to be downloaded and printed for use in the parishes. This list will grow as we continue to research topics of interest to our diocesan family in its efforts to preserve its recorded history and heritage.
The Diocesan Archives is the place of deposit for all records of the Diocese of NS and PEI, its regions and parishes, its clergy, institutions and societies.
The Diocesan Archives does not do genealogical requests or research, but can help direct your search to institutions holding microfilm of Anglican records and other genealogical resources.
Archival materials are generally acquired through donations and deposit required by Canon Law. Normally the Diocesan Archives does not purchase archival material.
Canon 40 states that baptisms, confirmations, marriages, burials and service registers must be kept, and if they cannot be protected in the parish by a dry, fireproof vault in a secure room or facility, they should be “sent to the Registrar of the Diocese for safekeeping”. Today the Archives’ vault serves this purpose.
For Access Policies and Preservation Strategies, See the “Archives Policies”
The Diocesan Archives collects:
- Records of the Diocese , its Ecclesiastical Regions and Parishes; Minutes, ledgers, documents and registers, specifically;
- Parish Records : Registers of Baptism, First Communion, Confirmation, Marriage, and Burial, Vestry books (registers of services), minute books, ledgers, and documents, specifically;
- Parish documents: Deeds, mortgages, and other property documents, boundary descriptions, petitions and sentences of consecration, decrees of formation and division, annual reports. (Parish office files, weeded and arranged, may be deposited in the event of a church closing.)
- Church related photographs, maps and plans;
- The personal papers, diaries, letters, manuscripts of Diocesan Bishops, clergy, layper sons, institutions and societies;
- Parish histories , published, collected, or manuscript;
- Clerical biographies and significant publications by Diocesan clergy and lay people;
- Records of church related institutions, societies, organizations and clubs;
- Diocesan and General Synod publications ; serials relating to the Church of England, the Church of England in Canada and periodical journals of related societies and church history.
- Oral histories
The Diocesan Archives does not collect Bibles, prayer books or hymnbooks at this time, with the exception of a rare edition or an historically dedicated volume.
Because of limited space, the Diocesan Archives does not collect artifacts.
Diocesan Canons governing the Archives are located at: https://nspeidiocese.ascendsetup.com/pages/acts-constituton-canons
- Canon 40 -- Parish Records
- Canon 23 -- Archivist
- Canon 24 -- Archives